Administrative Structure

Section 1: Power and Duties of Officers

In accordance with Article 4 of the DIVA Bylaws the duties of each officer will be listed and outlines in this document. These duties shall be reviewed and modified on a yearly basis following each election.

To see the current Board of Directors, please visit the Board of Directors page.

A. President

The responsibilities of the President shall include, but not be limited to:Oversee all activities of the league;

  • Designate duties to the Board of Directors;
  • Establish and appoint committee chairs as needed;
  • To run DIVA Board of Directors meetings;
  • Serve as liaison between DIVA and the gay and lesbian community, the city of Dallas and other organizations which the league is involved with;
  • Serve as a liaison between DIVA and NAGVA regarding the Fall Classic, Austin Summerfest, and other matters;
  • Foster growth within the organization as a whole;
  • Serve as main point of contact for the athletic venues utilized by DIVA
  • Recruit potential sponsors for the league
  • To set out future goals for the league while being mindful of the successes of the past;
  • Foster interaction between the different divisions; and
  • Work to support the DIVA Mission Statement, initiatives of the Board of Directors, as well as overall good sportsmanship and fun in the league.

B. Vice President for Administration

The responsibilities of the Vice President for Administration shall include, but not be limited to:

  • Coordinate the season reffing and scorekeeping clinics;
  • Maintain and enforce a current list of eligible referees and scorekeepers;
  • Create a season play schedule for all divisions;
  • Coordinate all protests from team Captains and ensure communication of sanctions;
  • Maintain and publish the weekly standings for each division; and
  • Work to support the DIVA Mission Statement, initiatives of the Board of Directors, as well as overall good sportsmanship and fun in the league.
Please note, this individual must be technologically proficient to complete duties. 

C. Vice President for Membership

The responsibilities of the Vice President for Membership shall include, but not be limited to:

  • Develop and execute on a recruitment plan each season; 
  • Coordinate with the Skills and Evaluation Committee the organization of all new and returning member clinics during season registration;
  • Coordinate the Season Draft for all divisions including working with Registrar to create draft cards;
  • Coordinate the End of Season Tournament each season;
  • Coordinate the purchase of equipment;
  • Maintain and enforce a current list of eligible substitutes for each division;
  • Work with the Skills and Evaluations Committee on the season practices for each division;
  • Develop attrition surveys for non-returning members to gauge satisfaction and reasons for leaving;
  • Work with the Membership Committee on the recruitment and retention of all members: and
  • Work to support the DIVA Mission Statement, initiatives of the Board of Directors, as well as overall good sportsmanship and fun in the league.

D. Treasurer

The responsibilities of the Treasurer shall include, but not be limited to:

  • Keep a record and balance of DIVA accounts;
  • Serve as liaison between DIVA and institutions handling accounts;
  • Inform Board of Directors on current status of DIVA accounts;
  • Working with President to develop season budget organizing costs into categories and comparing actual costs to budgeted costs;
  • Ensure that all government paperwork is correctly completed every year;
  • Look for ways to better use our resources; and
  • Work to support the DIVA Mission Statement, initiatives of the Board of Directors, as well as overall good sportsmanship and fun in the league.
Please note, this individual must be technologically proficient to complete duties. 

E. Secretary

The responsibilities of the Secretary shall include, but not be limited to:

  • Take, distribute and maintain minutes for each Board Meeting;
  • Remind Board Members of meetings, activities and other milestones;
  • Oversee the weekly publication of The Volley newsletter;
  • Work to support the DIVA Mission Statement, initiatives of the Board of Directors, as well as overall good sportsmanship and fun in the league.

F. Registrar

The responsibilities of the Registrar shall include, but not be limited to:

  • Maintain a current roster of players by division, including addresses, telephone numbers, e-mail addresses and birthdays;
  • Oversee the registration process and ensure that players have signed waivers required by DIVA;
  • Set up all league and event registrations in League Management System (LeagueApps);
  • Address all issues related to new registrations and changes to current registrations;
  • Coordinate with the Treasurer to ensure that all players have paid dues and season fees; and
  • Work to support the DIVA Mission Statement, initiatives of the Board of Directors, as well as overall good sportsmanship and fun in the league.
Please note, this individual must be technologically proficient to complete duties.

G. Marketing and Communications Director

The responsibilities of the Marketing and Communications Director shall include, but not be limited to

  • Communicate announcements and league events to the DIVA membership through web, social media, and email;
  • Facilitate and ensure that DIVA has adequate advertising in various venues such as the Dallas Voice, NAGVA and other organizations where DIVA has a presence;
  • Create content for social media outlets and serve as moderator of the Member Resource Group;
  • Oversee the promoting of the league, through community events such as Pride, Lifewalk etc;
  • Oversee creation and use of promotional tools, such as league t-shirts, banners etc;
  • Maintain relationship and serve as main point of contact for League Management System (LeagueApps);
  • Serve as primary representative to Google for membership in the Google Apps for Nonprofits effort;
  • Serve as main point of contact for web domain, email servers, and general tech needs of the organization;
  • Responsible for duties of and serving as Chair of the Website and Technology Committee and;
  • Work to support the DIVA Mission Statement, initiatives of the Board of Directors, as well as overall good sportsmanship and fun in the league.
Please note, this individual must be technologically advanced to complete duties. 

H. Division Representative

The responsibilities of the Division Representative shall include, but not be limited to:Act as a liaison between the Board of Directors and the players in the each Division;

  • Represent the Division in the best interest of the division as a whole;
  • Oversee weekly and tournament play and practices to ensure that all runs smoothly;
  • Act as a liaison between members of the division who have a dispute;
  • Find captains for season teams;
  • Communicate with team captains regarding any problems during the season;
  • Make an effort to make new members feel welcomed and orient them to DIVA;
  • Communicate important and relevant information to the players of that Division;
  • Foster growth in the amount of players in the Division;
  • Encourage players of the division to be active in all DIVA activities, including helping other divisions to improve their skill level; and
  • Work to support the DIVA Mission Statement, initiatives of the Board of Directors, as well as overall good sportsmanship and fun in the league.

Section 2: Committees

In accordance with Article Six of the DIVA Bylaws Committees are an integral part of the Association. With the exception of the Skills and Evaluations Committee, each of the Standing and Temporary committees shall have a Board member assigned to that committee to serve as a liaison to the Board of Directors. The Board Liaison shall not serve as the chair or a voting member of the committee.

Skills and Evaluations Committee

The Board of Directors shall annually establish a Skills and Evaluations Committee, consisting of no fewer than six (6) and no more than ten (10) members, including a Chair. Divisional Representatives as part of their duties are active members of the Committee. Three non-board representatives can be selected from the current active membership.


The Chair of the Skills and Evaluations Committee shall be appointed by the President, from among those players rated in the Advanced,Power,Open divisions. The Chair shall take office upon ratification of a two-thirds majority vote of the Board of Directors. The Chair shall serve as a non-voting member of the Board of Directors. No member of the Board of Directors may serve as the Chair of the Skills and Evaluation Committee. All members of the Skills and Evaluations Committee, including the Chair, shall be appointed during the first month of the fiscal year and conclude their service at the end of the fiscal year. Within two weeks of confirmation, the Chair shall present the Board with the membership of the committee for ratification.


Excluding the chair, the membership of the committee shall be confirmed by majority vote of the Board of Directors. The Skills and Evaluations Committee will organize and conduct all skill and evaluation clinics organized by the league. The committee shall also have the principle responsibility for player ratings and skills evaluations throughout the year. The committee shall organize and coordinate skill development sessions throughout the year. Subject to ratification by majority vote of the Board of Directors, the committee shall determine the level of skill, athletic ability, and other criteria that will be used in assigning player ratings for each division.


Any player wishing to dispute their rating as determined by the committee must first appeal the rating or the process to the Chair of the Skills and Evaluations Committee in writing by the designated date. A player may protest a rating to the Chair of the Skills and Evaluations Committee if they feel there was a procedural error or if they feel there was a bias on behalf of an evaluator. The individual player may appeal their rating in writing to the Board of Directors only if the Skills and Evaluation Committee is unable to arrive at a unanimous appeal result. The decision of the Board with regard to the appeal will be final.



DIVA Fall Classic Committee

The Board of Directors shall annually establish a DIVA Fall Classic Committee. Membership on the committee is open to anyone, but must include a mix people who play in NAGVA tournaments and those who do not.
The DIVA Fall Classic Committee shall be responsible for all aspects surrounding the NAGVA Fall Classic tournament in Dallas Columbus weekend. The committee shall work in conjunction with the DIVA Board of Directors and NAGVA Vice President for Tournaments. This committee is responsible for all aspects of the tournament including, but not limited to: Sponsorship, Facilities, Clinics, Volunteers, Give-aways, Registration and Special Events.

Miss DIVA Committee

The Board of Directors shall annually establish a Miss DIVA Committee. Membership on the committee is open to anyone.The Miss DIVA Committee shall be responsible for all aspects surrounding the Miss DIVA charity fundraiser every spring. The committee shall work in conjunction with the Board of Directors to secure contestants for the pageant. The committee is responsible for all aspects of the contest including, but not limited to: location, charity, theme, video shoot, advertising, and logistics.

Membership Committee

The Board of Directors shall annually establish a Membership Committee, consisting of players from all five of the skill divisions in DIVA.
The Membership Committee shall be responsible for the recruitment of new members into DIVA and the retention of current members. Before each season begins the committee shall organize a membership drive to get people interested in the organization. After the season has begun the chair shall be responsible for communication with potential members who express an interest in joining DIVA. The committee shall also work with the Board of Directors and other committees to ensure people are pleased with the organization and address concerns that may arise.

Sponsorship Committee

The Board of Directors shall annually establish a Sponsorship Committee. Membership on the committee is open to anyone.
The Sponsorship Committee shall be responsible for working with businesses and corporations in the community to secure donations and sponsors for the organization. Donations may be monetary or services, and must be approved by the Board of Directors.

Marketing and Technology Committee

The Board of Directors shall annually establish a Website and Technology Committee chaired by the Marketing and Communications Director. Membership on the committee is open to anyone with approval from the committee chair. The Website and Technology Committee shall be responsible for all aspects surrounding the DIVA website, league management platform, and other technology outlets the organization uses. Duties include website update and maintenance, new board member tech onboarding, relations with league management system vendors, and email hosting and maintenance.

Socials Committee

The Board of Directors shall annually establish a Socials Committee. Membership on the committee is open to anyone.
The Socials Committee shall be responsible for planning opportunities for member interaction outside of Friday night play. Should the Board of Directors schedule a mixed league tournament during the season, coordination of the tournament shall also be the responsibility of the Socials Committee.

Bachelor Auction Committee

The Board of Directors shall annually establish a Bachelor Auction Committee. Membership on the committee is open to anyone.
The Bachelor Auction Committee shall be responsible for all aspects surrounding the Bachelor Auction charity fundraiser. The committee shall work in conjunction with the Board of Directors to secure contestants for the event. The committee is responsible for all aspects of the auction including, but not limited to: location, charity, theme, time of year, advertising, and logistics.

PRIDE Parade Committee

The Board of Directors shall annually establish a PRIDE Parade Committee. Membership on the committee is open to anyone.
The PRIDE Parade Committee shall be responsible for all aspects surrounding the Dallas PRIDE Parade in September. The committee is responsible for all aspects of the contest including, but not limited to: application, vehicle, theme, give-aways, and decorations.

Elections Committee

The Board of Directors shall annually establish an Elections Committee. Membership on the committee is open to anyone.


The President shall appoint a Chair of the Elections Committee midway through the spring season. The chair shall work with the Division Representatives to secure a member from each division. This committee shall be responsible for the Board of Directors elections at the conclusion of the spring season.



Property of Dallas Independent Volleyball Association

Property of Dallas Independent Volleyball Association. Any use of materials presented on this site, without written consent, is strictly prohibited. Copyright© 2014 Dallas Independent Volleyball Association (DIVA) Created and approved February 21, 2014, Ruben Viveros, President.



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